Job Description

Salary: $23.67 - $35.50 Hourly
Location : Bradenton, FL
Job Type: Full-Time (Hourly)
Job Number: 25-00596
Department: County Administrator
Opening Date: 08/26/2025
Closing Date: 9/9/2025 11:59 PM Eastern


General Information

Work Location: 11112 Manatee Avenue West, Bradenton, FL 34205
Work Hours: Monday - Friday, 8:00 AM - 5:00 PM

Expected Starting Hourly Range: $23.67 - $29.59
Provides administrative support to the Administrative Support Manager and the County Administrator. Ensures efficient and smooth day-to-day operation of the County Administration office. Position involves considerable contact of a responsible nature with government officials, representatives of other departments, and the general public, often involving sensitive or confidential information.


*NOTE: This position has been designated by the Manatee County Commission as serving at the will and pleasure of the County Administrator. Employees so designated may be terminated at any time with or without cause.

Working Conditions
Typical indoor office environment. Sitting for long periods of time, working on computer. Lifting equipment or supplies up to 25 pounds alone and up to 50 pounds with assistance. Position requires visual acuity and depth perception, as well as ability to hear and identify sounds. Occasional high stress situations. Occasionally required to work other than normal business hours.

Job Description
Essential Functions
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Greets and directs visitors to County Administration and the Commissioners' offices. Acts as first point of contact for visitors on the Administrator's and Commissioners' behalf. Answers, screens, and directs Administration phone calls.

Provides assistance with scheduling appointments and meetings for the County Administrator and assists with calendar maintenance. Attends meetings to take minutes and document follow up actions, as requested.


Responsible for constituent services for the County Administrator. Responds to requests via email, phone, and in person. Responds to routine 311 informational requests on the County Administrator's behalf. Appropriately escalates requests to other county staff, as needed.


Assists with travel arrangements, reconciles travel expenses, and prepares travel reimbursement vouchers in accordance with County procedures.


Prepares correspondence, reports, letters, and agendas for the County Administrator, responds to correspondence received, as appropriate.


Maintains files and records for the County Administrator's office, including some that may be sensitive and/or confidential. Ensures all records retention requirements are met.


Assists with the maintenance of the department's inventory of office supplies and related items. Orders office supplies as needed and authorized.


Assists with Information Technology and Property Management departments and vendors regarding office equipment, computer equipment furniture, supplies, etc. Submits work orders and follows up as necessary.


Coordinates the county vehicle assigned to the BOCC and County Administrator's office and acts as liaison with Public Works Fleet Division. Ensures proper assignment of vehicles to staff and ensure vehicle maintenance schedules are kept.


Assists the County Administrator, Deputies, and visitors to the BCC Conference room with computers and other technology in the office.


Serves as an approver for conference rooms, controlled by County Administration/BOCC.


Serves as the PC Card Proxy Reconciler for the BCC and County Administrator's Office. Ensures all credit card charges are submitted accurately and on time to the Financial Management Department.


Attends job-specific training classes as assigned by supervisor.


Performs other related work (including weather or other extreme emergency duties) as required.

Minimum Qualifications


Associates degree with course work in business education, business administration, or public administration.


Four (4) or more years of experience supporting C-Suite Executives or Legal Counsel required.


A comparable combination of education, training, and work experience which provides the requisite knowledge, skills, and abilities for this position may be substituted for the minimum qualifications.
County Administration
Provide administrative support for Deputy County Administrator and internal support team for planning and implementation of the American Rescue Plan Act Coronavirus State & Local Recovery Fund. Responsible for handling day-to-day operations to ensure compliance with federal guidelines. This includes scheduling meetings with internal departments, elected officials and other community stakeholders; recordkeeping; written correspondence and other administrative functions.

More


Experience working directly for an elected official is desired.

Knowledge, Abilities and Skills:

Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines. Accurate, detail-oriented, and organized. Able to resolve situations and problems that may require interpretation or minor adjustments to working methods.


Good knowledge and understanding of general office procedures.


Good knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities, including Florida Sunshine laws and records retention requirements.


Good knowledge and understanding of computer systems and software applications required to perform job duties.


Good verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, elected officials, the general public, and other stakeholders. Able to communicate information that requires explanation or interpretation.


Able to maintain a high degree of confidentiality.


Capable of working under moderate supervision.
Veterans Preference

In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.

EEO/ADA Statement

Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.

Drug-Free Workplace

Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.

Emergency Response/Recovery Activities

All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Full Time Positions

Employee Assistance Program (EAP):

• ComPsych- offers all employees and their family members with emotional, financial, legal, and work/life balance support.
• LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
• Five (5) free visits annually for employees and covered family members.

Wellbeing Benefits:

• Wellness/Health Coaches (5 Free per year)
• On-site Fitness Centers for you and your dependents with 24/7 access
• Personal Training (5 Free per year)
• Pharmacy Technician
• Group Fitness Classes
• Musculoskeletal Physical Therapy Management
• Diabetes Care Program
• Registered Dietician (5 Free per year)
• Massages with licensed therapist (small copay)

Miscellaneous Benefits:

• Workers' Compensation
• Training/Seminars
• Premium Pay Differentials/Career Ladders
• Government employee discounts at many retailers and attractions
• Access to Manatee County Library Services (books, digital services, tools, museum passes).

Paid Time Off:

• 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
• Three (3) Personal Holidays
• Personal Sick Leave
• Family Sick Leave
• Sick Leave Bank (Donated Hours)
• Professional Medical Appointment Leave
• Bereavement Leave
• Military Leave
• Military Training Leave
• FMLA

Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.
Years of Service Vacation Days
0-5 16.25 days
6-10 19.50 days
11+ 22.75 days

• Earn an additional day of vacation every six (6) consecutive months of no sick leave.

Insurance:

• Award-winning Health Plan with deductibles as low as $0.
• Dental Insurance
• Vision Insurance
• Prescription Insurance
• Life Insurance (6 times salary at low cost)
• Long-term and Short-term Disability Insurance

Retirement:

• Florida Retirement System (FRS) with Pension Plan and Investment Plan options.
• 457b Tax Deferred and ROTH account options through Voya.
• FRS Webinars
• Free financial guidance with licensed, non-commissioned financial planner

Career Wellness:

• Professional Leadership Programs
• Instructor-Led and eLearning Training
• Premium Pay Differentials/Career Ladders
• Career Counseling
• Toastmasters
• Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)
• Employee Recognition Programs with monetary and time-off awards

Education Benefits:

• Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.
• Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.
• Public Service Loan Forgiveness (PSLF)

Flexible Spending Account:

• Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.

Permanent Part Time - Benefits

Employee Assistance Program (EAP):
•ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.
•LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:
•Workers' Compensation
•Training/Seminars
•Fitness Center Access for employee only
•FRS options
•Premium Pay Differentials/Career Ladders
•Government employee discounts at many retailers and attractions
•Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
•12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
•Three (3) Personal Holidays
•Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.
per pay-period basis, any work schedule less that this will be earned on
a pro-rated basis
01



VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.


Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.
Note: "See Resume" is not acceptable.


Identify all gaps not related to medical reasons.

• I acknowledge the above statement

02


If you are claiming Veteran's Preference, please check category of eligibility

• A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of Defense
• The spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign power
• A wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)
• An un-remarried widow or widower of a Veteran who died of a service-connected disability
• The mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of Defense
• A current member of any reserve component for the United States Armed Forces or the Florida National Guard
• A veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)
• Not claiming Veteran's Preference

03


Which level of education have you achieved?

• No high school equivalency
• High school graduate/equivalent
• Associates degree
• Bachelors degree
• Masters degree

04


What previous roles have you held that you believe qualify you for this position?
05


How many years of experience supporting C-Suite Executives or Legal Counsel do you have?

• None
• 1 year
• 2-3 years
• 4-5 years
• 6+ years

Required Question

Job Tags

Hourly pay, Permanent employment, Full time, Temporary work, Part time, Work experience placement, Bank staff, Work at office, Local area, Flexible hours, Monday to Friday,

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