Job Description

Job Description

Job Description

Job Description: Personal Assistant to the ABA Director

Position Title: Personal Assistant to the Director
Reports To: Director
Location: Remote/Eagle ID (Required to Reside in Idaho near Ada County and or California near Orange County
Employment Type: Part-Time to start

Position Summary

The Personal Assistant will provide high-level administrative and organizational support to the Director of an Applied Behavior Analysis (ABA) company. No prior experience needed— we will provide full training if needed. The role will start at 12 per hour for those with no experience and go up from there. Once you meet your evaluation with 90% or higher, you can request a raise at that time. This role requires exceptional communication, discretion, and multitasking skills to ensure the Director can focus on strategic leadership and company growth. The Personal Assistant will manage daily operations, coordinate schedules, handle confidential information, and support the Director in overseeing company initiatives that serve patients, families, and staff.

Key Responsibilities

Administrative Support

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the Director.

• Prepare documents, reports, presentations, and meeting materials.

• Maintain organized filing systems (digital and paper-based).

Operational Support

• Assist in coordinating staff meetings, trainings, and company events.

• Track deadlines, deliverables, and follow-ups on company projects.

• Support HR and clinical staff with onboarding, scheduling, and compliance documentation.

• Liaise with insurance companies, schools, and external stakeholders as directed.

Confidentiality & Communication

• Handle sensitive and confidential information with the highest level of integrity.

• Act as a point of contact between the Director, staff, families, and external partners.

• Draft professional communications, emails, and letters on behalf of the Director.

Project & Business Support

• Assist in monitoring ABA program compliance and quality assurance processes.

• Help coordinate data collection, reporting, and auditing tasks as needed.

• Research and compile information to support strategic initiatives and decision-making.

• Ensure company policies and procedures are followed in all administrative processes.

Qualifications

Required

• Strong organizational and time management skills with attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software.

• Ability to multitask and prioritize in a fast-paced environment.

• High degree of professionalism, discretion, and confidentiality.

Preferred

• Experience in the healthcare, education, or ABA field.

• Knowledge of ABA terminology, services, and compliance requirements.

• Familiarity with insurance processes and clinical documentation.

Key Competencies

• Discretion & Integrity – Handles sensitive information with professionalism.

• Adaptability – Thrives in a dynamic, fast-changing environment.

• Initiative – Anticipates needs and proactively solves problems.

• Collaboration – Builds positive relationships with staff, families, and external partners.

• Efficiency – Streamlines administrative processes for improved productivity.

Compensation & Benefits

• Full Training

• Competitive salary commensurate with experience.

• Flexible Schedule

• Professional development opportunities.

• Supportive and mission-driven company culture.

Company Description

Mission Statement – Inspired by Science, Guided by Purpose

At ABA Weissenberg Elite Behavioral Services, our mission is to empower children of all abilities — including those with autism and developmental differences, or navigating typical growth — to rise, grow, and thrive through compassionate, evidence-based Applied Behavior Analysis.
Inspired by the Weissenberg Effect, we believe that under the right guidance and support, even in challenging environments, every child can rise upward, defy limitations, and reach their full potential to be an Elite Child.

Through individualized care, family collaboration, and a commitment to clinical excellence, we create meaningful progress that transforms lives — one breakthrough at a time.

We are also inspired by the strength it takes to climb, and we walk alongside families on their journey — with a vision of reaching the peak of their potential, just like the summits of the White Mountains that surround us.

With compassion, clinical excellence, and a commitment to progress, we partner with families to create meaningful, measurable change — and celebrate every milestone along the way.

Company Description

Mission Statement – Inspired by Science, Guided by Purpose\r\n\r\nAt ABA Weissenberg Elite Behavioral Services, our mission is to empower children of all abilities — including those with autism and developmental differences, or navigating typical growth — to rise, grow, and thrive through compassionate, evidence-based Applied Behavior Analysis. \r\nInspired by the Weissenberg Effect, we believe that under the right guidance and support, even in challenging environments, every child can rise upward, defy limitations, and reach their full potential to be an Elite Child.\r\n \r\nThrough individualized care, family collaboration, and a commitment to clinical excellence, we create meaningful progress that transforms lives — one breakthrough at a time.\r\n\r\nWe are also inspired by the strength it takes to climb, and we walk alongside families on their journey — with a vision of reaching the peak of their potential, just like the summits of the White Mountains that surround us.\r\n \r\nWith compassion, clinical excellence, and a commitment to progress, we partner with families to create meaningful, measurable change — and celebrate every milestone along the way.

Job Tags

Hourly pay, Part time, Work at office, Flexible hours,

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